Shiftpup guide ·
Two jobs, two schedules, one calendar
Keep both jobs in the calendar you already check, but make each one easy to tell apart, with its own calendar colour or a clear title, and look for overlaps every time either schedule changes, travel time included. Shiftpup for iPhone reads each job's schedule on your phone. The free app covers one job, and Shiftpup Pro keeps several jobs side by side in one week with clashes marked.
Set up your calendar once
- One calendar per job. In the Calendar app, tap Calendars, then Add Calendar, and make one for each job, say "Maple Street Café" and "Harbour Books", each in its own colour. You can hide one when you only care about the other.
- Or clear titles. If you'd rather keep everything in one calendar, start each event's title with the job's name.
- Locations. Add each workplace's address to its shifts. With an address, Calendar can work out travel time and tell you when to leave.
Add each job's shifts
With Shiftpup for iPhone
- Set up your first job: its name, your name as it appears on its schedule, its time zone, an alert and its location.
- Snap that job's schedule, pick your name, check every shift and add them. The events go to your default calendar, titled with the job's name.
- For the second job, Shiftpup Pro adds another job with its own name, colour and settings. Its shifts sit beside the first job's in one week, and overlapping shifts are marked as clashes. Two shifts at the same job on the same day, a split shift, aren't called a clash.
Reading and adding your first job's schedule stays free, with or without Pro.
With the web version
The web version reads one person's shifts for one week, so do one job at a time and download a calendar file for each. On a computer, import each file into that job's own calendar; the import guide shows how for Mac and Google Calendar.
By hand
Add each shift to the right job's calendar. It's slower, but you'll notice each clash as you type it.
Look for clashes properly
An overlap is easy to spot. These are easier to miss:
- Back to back, across town. A café shift that ends at 14:00 and a bookshop shift that starts at 14:00 don't overlap, but you can't be in both places at once. Count the travel time.
- A late, then an early. Finishing at 23:00 at one job and starting at 06:00 at the other fits in your calendar and is hard on you. Decide whether you can do it before you say yes.
- An overnight shift. A night at one job that ends on Saturday morning can clash with a Saturday early at the other. Check each shift's end date, not just its start. See overnight shifts.
- Different weeks. One schedule may run Monday to Sunday and the other Sunday to Saturday. Line them up by date, not by column.
- Different formats. One job writes 24-hour times, the other uses am and pm. Read both carefully before comparing.
- Your name, two ways. "Alex" on one roster and "A. Rivera" on the other. In Shiftpup, each job remembers your name as its schedule writes it.
When one schedule changes
Every change at one job is a chance of a new clash with the other. When a new version arrives, compare it with what you added, fix the changed shifts, then look at the other job's shifts on those days. Shiftpup won't add the same shift twice, and Pro's What changed shows what moved on the new schedule. The changed-schedule checklist covers the manual route.
Common questions
Can I use Shiftpup for free with two jobs?
The free app keeps one job, and everything for that job stays free. Keeping a second job separate, with its own name, colour, settings and clash marks, is part of Shiftpup Pro.
Does Shiftpup put each job in its own Apple calendar?
No. It adds shifts to your default calendar, each titled with its job's name, and shows the jobs side by side in the app. If you want separate calendars, move events after adding them, or use the web version's files and import each into its own calendar.
Should I use my calendar to track hours for pay?
No. Use it to know where to be. Unpaid breaks, overtime and clock changes make calendar hours a poor timesheet.